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Sumitomo Bakelite Co., Ltd. (hereinafter "SB") have established the following
systems to ensure that our business activities will be conducted appropriately,
based on SB's "Business Philosophy" which states "Our philosophy is to value the
trust and maintain the steadiness. Based on this, we strive through our business
activities to make contributions to social progress and improvements to quality of
life worldwide."
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Article 1.
Systems for ensuring that the performance of duties by directors and employees
complies with laws and regulations as well as the Articles of Incorporation
of Sumitomo Bakelite Co., Ltd
- Sumitomo Bakelite Co., Ltd has established a "Standard of Conduct" in line with
SB's "Business Philosophy", as SB's "Rules and Regulations for Compliance"
states. The directors, executive officers and employees of SB will comply with
laws and regulations, the Articles of Incorporation of SB and other applicable
rules and will not deviate from corporate ethics.
- The "Compliance Committee" of Sumitomo Bakelite Co., Ltd shall investigate
the status of company-wide compliance, improve the situation related to
compliance, and provide educational programs on compliance. SB's President
appoints one of the SB's directors to be the chairperson of the "Compliance
Committee" of SB.
- Two Information addressees (The Internal Audit Dept.
manager of Sumitomo Bakelite Co., Ltd / A corporation lawyer of Sumitomo
Bakelite Co., Ltd) shall be established in accordance with the "Compliance
Reporting System (Ethic hotline)" of Sumitomo Bakelite Group. Information
collected through the information addressees shall be reported to SB's
President so that SB's President takes appropriate actions.
- Sumitomo Bakelite Co., Ltd shall enhance a system for ensuring
reliability of financial reporting of Sumitomo Bakelite Group, based on
SB's "Basic Rules and Regulations for Internal Control Over Financial
Reporting". SB shall implement internal control appropriately thorough
assessment, reporting and remediation. In addition, SB shall disclose corporate
information in a timely and appropriate manner.
- "Internal audit divisions" of Sumitomo Bakelite Co., Ltd shall investigate and assess a system for
managing and operating the overall business activities and the status of
business operations in terms of legitimacy and compliance with relevant
standards and shall provide appropriate advice and suggestions for improvement. The above "internal audit divisions" consist of the Internal Audit Dept
of SB (under the direct control of SB's President) and particular departments
(carry out an audit regarding particular supervisory activity, such as
quality, environment and so on).
Article 2.
Systems relating to the retention and management of information
on the performance of duties by directors
- Sumitomo Bakelite adopt "Rules and Regulations for Requesting for
Managerial Decision" as a collective decision-making process (=Japanese
ringi system) in making a decision on the performance of duties by directors,
executive officers and employees. In addition, the collective decision-making
process mentioned above shall be recorded and maintained on either paper
documents or electronic media.
- Information on the performance of duties by directors, executive officers and
employees shall be appropriately retained and managed in accordance with
laws and regulations, and Sumitomo Bakelite's company regulations and
relevant procedures including SB's "Rules and Regulations for Document",
SB's "Rules and Regulations for Document Retention", SB's "Rules and
Regulations for Confidential Information Control", SB's "Basic Rules and
Regulations for Personal Information Protection" and SB's "Information System
Security Basic Policy Regulations".
- "Internal audit divisions" of Sumitomo Bakelite Co., Ltd shall audit the status of
retention and management of information on the performance of duties in light
of applicable laws and regulations, SB's company regulations and operational
procedures. The internal audit divisions of SB shall provide advice and
suggestions for retaining and managing such information appropriately.
Article 3.
Systems for rules and regulations concerning the management of
the risk of loss
- Sumitomo Bakelite Co., Ltd shall establish basic policies on risk management
for Sumitomo Bakelite Co., Ltd and its group companies in SB's "Basic Rules
and Regulations for Risk Management" to appropriately monitor and manage
various risks entailed in doing business.
- The "Risk Management Committee" of Sumitomo Bakelite Co., Ltd
is set up for discussing the issues that is found in furthering@company-level
risk@management and adopting their countermeasure.
The "Risk Management Committee" shall assign a department in
charge for taking specific measures for each individual risk. The assigned
department in charge shall report to the "Risk Management Committee"
on the progress of taking such measures.
- Sumitomo Bakelite Co., Ltd shall adopt "Rules and Regulations for Crisis
Management" as policies, structures and communication routes in crisis in
order to quickly resolve such risks and mitigate the damages resulting from
risks.
- "Internal audit divisions" of Sumitomo Bakelite Co., Ltd shall investigate and
assess a system for managing and operating the overall business activities
and the status of business operations and provide advice and suggestions for
safeguarding the company's assets.
Article 4.
Systems for ensuring the efficient performance of duties by
directors
- The Board of Directors of Sumitomo Bakelite Co., Ltd. shall determine the
important business operations based on laws and regulations and SB's "Rules
and Regulations for the Board of Directors", receive reports on significant
issues regarding the performance of duties by directors and supervise the
progress of the performance of duties.
- The Board of Directors of Sumitomo Bakelite Co., Ltd shall elect SB's
executive officers. SB's Executive officers shall perform their duties as persons
responsible for the performance of duties under the direction and supervision
of SB's President
- The monthly meeting of executive officers consisting of directors, corporate
auditors and executive officers shall be held regularly in accordance with SB's
"Rules and Regulations for the Monthly Meeting of Executive Officers".
Policies on business activities shall be announced and the status of the
performance of business activities shall be reported at the monthly meeting of
executive officers.
- For the matters that require company-wide cross-divisional commitment,
certain committees shall perform activities under the direction and supervision
of the chairman appointed by the President of Sumitomo Bakelite Co., Ltd and
significant matters shall be reported to the Board of Directors of SB.
- "Internal audit divisions" of Sumitomo Bakelite Co., Ltd shall investigate and
assess a system for managing and operating the overall business activities
and the status of business operations, and shall provide advice and
suggestions for improving the management efficiency.
Article 5.
Systems for ensuring the appropriate operations of Sumitomo
Bakelite Co., Ltd and its subsidiaries
- Sumitomo Bakelite Co., Ltd shall familiarize all companies of Sumitomo
Bakelite Group with SB's "Business Philosophy" which states, "Our company
strives to make a contribution to social progress and a higher standard of living
through its business activities by placing prime importance on integrity and
sound management." In addition, SB shall take advantage of group synergy
and achieve the best results as a group to promote group management, by
sharing their strategies with other companies in Sumitomo Bakelite Group or
understanding the strategies of the other companies in Sumitomo Bakelite
Group.
- Sumitomo Bakelite Co., Ltd shall specify the criteria and extent of the our
involvement in SB's subsidiaries' decision-making process in SB's
"Administration Rules for Affiliated Companies" in order to respect the
self-management of its subsidiaries and ensure the appropriateness of
business activities of the Sumitomo Bakelite Group.
- Sumitomo Bakelite Co., Ltd shall design and operate a system for information
management, risk management and compliance related to the performance of
duties by directors and employees of SB's subsidiaries.
- Sumitomo Bakelite Co., Ltd shall specify the items on to-do list for SB's
consolidated subsidiaries through "Comprehensive Guidelines for Internal
Control to setout basics for Internal Control System and sustainable operation
of Internal Control activities.
- Persons responsible for the performance of business activities of the
Sumitomo Bakelite Co., Ltd and its subsidiaries shall meet regularly to make
management policies known to every company and facilitate communication
within the Sumitomo Bakelite Group.
- "Internal audit divisions" of the Sumitomo Bakelite Co., Ltd shall investigate
and assess a system for managing and operating the overall activities of the
Sumitomo Bakelite Group and the status of business operations in terms of
legitimacy and reasonableness and provide the Sumitomo Bakelite Co., Ltd
and its subsidiaries with advice and suggestions for improvement and
rationalization.
Article 6.
Systems for ensuring the effective audit by corporate auditors
- Matters relating to employees assisting duties of corporate auditors and
matters relating to the independence of such employees from directors
- Sumitomo Bakelite Co., Ltd shall establish a post of "corporate auditors'
assistants" who assist the duties of SB's cooperate auditors. SB shall
make an effort to review the number and competence of the corporate
auditors' assistants upon the request of the Board of Corporate Auditors of
SB.
- Corporate auditor's assistants shall perform their duties under the
direction and supervision of the corporate auditors. Sumitomo Bakelite
Co., Ltd shall consult with the Board of Corporate Auditors in advance
about the transfer of corporate auditors' assistants.
- System for reporting to corporate auditors
- Directors, executive officers and employees shall make a report required
by the respective corporate auditors.
- Important matters which require a final decision of the President shall be
circulated to full-time auditors and the information on the matters to be
resolved by the Board of Directors shall be notified to the respective
cooperate auditors in advance.
- If the directors, executive officers, and employees of Sumitomo Bakelite
Co, Ltd find out the facts that may cause significant loss to Sumitomo
Bakelite Co., Ltd and its affiliate and subsidiaries, that breaches or
may breach its articles of incorporation, laws and regulations, or that
is significantly unfair matters, they shall report to the corporate auditors
.
- Other systems for ensuring the effective audit by corporate auditors
- Corporate auditors of Sumitomo Bakelite Co., Ltd may attend the important
meetings on the financial condition and internal control of the SB to
express their opinions.
- Corporate auditors of Sumitomo Bakelite Co.,Ltd shall attend internal audit
report sessions or meetings for reviewing internal control to the extent
necessary to work together with the "internal audit divisions" and the
accounting auditors.
- The significant audit detail for the entire Sumitomo Bakelite Group in the
annual audit plan prepared by the Board of Corporate Auditors shall be
notified to directors and executive officers, and the directors and executive
officers shall cooperate in such audit.
- The Representative Director of Sumitomo Bakelite Co., Ltd shall regularly
consult with the corporate auditors to exchange their opinions in order to
secure the appropriateness of the performance of business activities.
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END
[History of revision]
Established as a result of an action by the directors on May 9, 2006
Revised as a result of an action by the directors on April 28, 2010
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